Digitise and automate your paperwork processes
(and keep them working exactly how you need them to)
Ventsys adds profit and removes stress by making your paperwork and document creation completely automatic.
Ventsys makes paper-based processes fully digital and automates manual, repetitive tasks. It’s your solution to human error, report writing delays, and doing everything manually.
You don’t have to change anything about your existing workflows. Ventsys talks to your existing systems, and the app, document templates and workflows are custom-created to fit how you already do things. We set everything up for you, with minimal investment of time and effort on your part.
No major IT system changes, just an automatic process to take away the hassle and delays of your manual paperwork.
Feedback for Ventsys:
More than just an app
Field teams use the Ventsys app on tablets or smartphones to collect data. Office staff pick up instantly-generated reports from a shared folder to review and send on to clients. Managers log into the web portal to dispatch jobs and monitor uploaded data.
Ventsys connects your field teams and office staff by making paperwork instant. Send alerts when urgent attention is needed. Provide workflows for aborting jobs to reduce out of hours calls to managers. Track expiry dates and stock levels on kit. And so much more!
See how easy it is to get started
1. Sign up for an online demonstration right here:
We'll introduce you to Ventsys and show you how it works in the app and the admin backend. We'll get to know how your business operates and show you how Ventsys could be customised to best serve your needs.
2. If you wish, test the system with free trial
We'll give you one of our pre-built forms and report templates. Your team can get the app on their devices and test out capturing data and generating documents.
3. Onboarding
We'll gather information on your processes and get examples of the documents you need to generate. We'll build your custom version of Ventsys, set up your document templates and all your users, and you can say goodbye to overdue reports, missing information and lost photos for ever!
Not ready for a demo yet but want to stay in the loop?
Enter your name and email here and we'll send you a 3 minute video of Ventsys in action. We'll follow up with occasional updates to keep you in the loop. Instant unsubscribe any time.
Best in class digital paperwork for
Ventsys can be set up do do exactly what you need: dispatching jobs, tracking health and safety compliance, recording all job data including photos, and producing a fully customisable report and certificate ready for your customer. It keeps your field teams and reports compliant with industry standards.
Ventsys features
Here are some examples of what the system can do.
Remember, your implementation is bespoke to your processes, so if you need something specialised, we can probably build it for you.
- iOS app works on iPhones and iPads and Android devices
- Compliance with regulations and best practices built in
- Works offline – no data signal or wifi needed
- Dispatch jobs to team leaders’ devices
- Take photos
- Photos can be specified in the form so they must be taken for certain points in the job
- Photos can be captioned, time stamped and watermarked
- Never lose track of which photo was of which system
- Show the previous photo next to the new one when capturing so before/after photos are consistent
- Capture signatures (including contactless signing)
- Fill in forms with any type of input – text, numbers, sketch
- Scan images into editable text
- Generate customised reports in Word or PDF using the data captured on the form
- Reports can have any design – provide your existing report and we’ll set it up to be populated by Ventsys
- Send email or SMS alerts based on specific entries in the form
- Pull in data from existing systems e.g. CRM
- Barcode scanner for asset tagging
- Vehicle pre-job checks
- Toolbox talks capture
- Pass job from one user to another
- Full job abortive process (customisable)
- Backend web portal
- Alerts sent to nominated email addresses or mobile phone numbers for any alerts (vehicle damage, vehicle not fuelled at end of job, job not complete, H&S alert etc)
Keep your data
connected
Already use a CRM or job management system? No problem. Ventsys connects to your existing database so your field teams always have the right information. And it works offline, so no data signal required.
Built by industry
experts
Ventsys started life as an in-house project for a highly respected ventilation hygiene company. It quickly digitised manual processes and eliminated delays in getting reports to clients after a clean. After two years of development it evolved into a fully featured system that any industry can use and benefit from thousands of hours of testing and improvement.
Works the way you
need it to
The Ventsys app is built on a highly flexible platform that means if you need it to adapt to your specific business processes that can be done, at a fraction of the cost of traditional software development.
Need to build a whole new module to capture data for a specific job or inspection type? Or rework the vehicle checklist? Maybe you want to include some custom diagrams or instructions for the field teams to use within the app? That’s no problem – our rapid development process will have the features up and running in no time.
Easy to get up and
running
No steep learning curves here. The Ventsys app is straightforward to use – field teams simply work through the form step by step, capturing data when prompted. You decide which fields are optional and which are required. No more half-completed paperwork or missing photos!
When all your processes are “baked in” to the app, it’s easy for new staff to get up to speed quickly, just by following the instructions on screen. You can scale your operation with confidence that training up new team members won’t overwhelm you.
Transparent,
fair pricing
We don’t charge hefty license fees, and you always know exactly what your costs will be. Ventsys isn’t just an app, it’s an end-to-end digital paperwork system that can deliver phenomenal return on investment.
Set up cost
We work with you to get Ventsys embedded in your processes, build in your existing report design, and train your people.
The price varies depending on the scale and complexity of what you need. For example, if you have a single form for your onsite work that generates a couple of documents into OneDrive and sends some alerts then a one-off cost of £995+VAT gets you fully up and running. A more complex build with multiple forms, connections to other systems and workflows between teams will cost considerably more, but the value in time saved and errors prevented will be many times the cost. We can work with most budgets to deliver a bespoke implementation that immediately starts increasing your profit and reducing your stress.
User licenses
Pay per month for each user license. Web portal users can share a login, and picking up reports from a shared folder doesn’t require a license. You’ll need one license per unique app user, e.g. one per field team leader. All users get free technical support. Adjustments to the forms, connectors and documents are included for free; you only incur additional costs if you wish to build a completely new feature such as a new form or document template.
£50 per month
per license
Custom development
As a valued customer, we provide customisation and development at a low cost, with fast turnaround. Whatever your requirements, we will discuss them with you and provide a fixed price quote for your consideration. Then we provide a test version for you to trial before pushing the changes live for all your users.
See how easy it is to get started
1. Sign up for an online demonstration right here:
We'll introduce you to Ventsys and show you how it works in the app and the admin backend. We'll get to know how your business operates and show you how Ventsys could be customised to best serve your needs.
2. If you wish, test the system with free trial
We'll give you one of our pre-built forms and report templates. Your team can get the app on their devices and test out capturing data and generating documents.
3. Onboarding
We'll gather information on your processes and get examples of the documents you need to generate. We'll build your custom version of Ventsys, set up your document templates and all your users, and you can say goodbye to overdue reports, missing information and lost photos for ever!
Not ready for a demo yet but want to stay in the loop?
Enter your name and email here and we'll send you a 3 minute video of Ventsys in action. We'll follow up with occasional updates to keep you in the loop. Instant unsubscribe any time.